Helpful Information

FINANCIAL CLOSE

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MORE THAN JUST TIME MANAGEMENT

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PRODUCTIVITY

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STRATEGIC AND OPERATING PLANS


PLAN EXECUTION

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CREDIT AND COLLECTIONS

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LOGISTICS / WAREHOUSE COST REDUCTION

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BENEFITS

More Than Just Time Management


We should strive for productivity by performing the important tasks efficiently. Being efficient at unimportant tasks does not provide the same returns. As managers we need to focus on 20% of the tasks that impact 80% of company profits. This "80/20" or Pareto's Law was established by an Italian economist who proved that 80% of the countries wealth was owned by 20% of the population. This principle applies to many situations.


We need to add value and be productive relative to company profits rather than just being busy. We need to simplify and eliminate our job responsibilities. Automation, delegation, empowering employees, and outsourcing where appropriate increases productivity. By identifying the profit producing tasks, we can schedule them as a priority and plan their start and completion times. Otherwise, our days will be filled with unimportant tasks, phone calls and emails.


Many individuals put off important tasks by performing easier unimportant jobs. In addition to creating a "to do" list, you should create a list of tasks to be delegated or eliminated. For the "to do" list, keep this very short and review every day. Avoid the urge to multi task as this will end in less productivity. Concentrate on the important task at hand and complete. Keep the deadlines short to avoid spending time on unimportant details that won't add much value.


Prioritization and time management are critical with the overload of information available on the internet and sent electronically by email. We must disregard or forward information that is unimportant or unrelated to our responsibilities and or capabilities. Contrary to popular belief, we need to reduce information input rather than increase – unlike an all you can eat buffet, we want quality over quantity. This will improve our retention of information that will help attain important and relevant goals.


Ways to be more productive are as follows:

  • Limit checking emails to once or twice per day.
  • Spend 1-2 hours first thing every morning working on the most important project. This will prevent interruptions from new emails, phone calls and meetings
  • Limit meetings. Make sure there is an agenda and ending time.
  • Group time consuming, repetitive tasks to reduce start up time for these tasks as well the time it takes to resume working on the important project/task.
  • Empower employees by providing authority and information so that they can accomplish more without guidance and approval.
  • Limit access to your time and strongly encourage others to get to the point.